EDMS Solutions

Companies usually practice physical storage of documents, while only few documents are scanned and stored on file servers. Physical documents are hard to find and sometime get misplaced, file servers are not reliable either due to lack of security.
Converting important documents into electronic format (pdf or TIFF) using scanner/MFP and managing them using the EDMS system will avoid information loss as the indexed electronic copy is hard to misplace and easy to find in a secured environment.

Companies usually practice manual version management for keeping track of changes in documents while in review by multiple stakeholders. Often documents are also lying in individual’s personal computers, laptop or email, making it hard to asses as which copy is final.
Automatic Version creation and management feature of EDMS will eliminate error-prone manual process and will ensure employees get latest version/copy of documents in electronic format with date & time stamp of updated/modified time, thus avoiding risk of outdated informed being used in projects.

Scanning and converting historical documents into electronic format and maintaining them in EDMS system will ensure documents are retained for as long as required and shall ensure compliance of retaining documents for contract period.

Effectively manage and track your digital documents throughout the entire lifecycle of your day-to-day business processes.

Managing documents in physical form consumes space, labor and cost. Clearing workspace of documents which are no longer actively used in business, converting and storing them in electronic format in EDMS and housing such physical documents in a warehouse will result in cost savings.

Everyday printing, photocopying and couriering the documents to various offices and sub-contractors for review and approval purpose results in cost. Often the documents have multiple review cycles and are not required to be printed, unless they reach the final stage.
EDMS can help companies save on the above said cost by the way of electronic sharing and review/commenting feature while the documents are in draft and review stage. Only final approved copy needs to be printed for signature by the authorized person.

EDMS improves organizational effectiveness by providing companies with greater ability to manage their unstructured information.

Companies can maintain all sort of engineering and corporate documents e.g. drawings, contracts, financial documents in single EDMS system and find at a click using the keyword-based indexing and search feature of EDMS, rather than going through the bulk of physical files.
Documents of various subsidiaries and sub-contractors can be stored in a single EDMS repository and in structured format, which will result in users having information at a click accessible across offices and even at vessels leading to user productivity gains.

The collaboration feature of EDMS will help companies in sharing the documents in electronic format across various teams and subsidiaries, instead of sending them via courier or emails.
Online sharing of documents like drawings, contracts, manuals etc. via EDMS is secure, decreases burden on email server and offers more features like commenting on documents while in review.

Workflow feature of EDMS will help companies to improve on staff productivity, shorten document review and approval cycles by the way of setting rules and deadlines for review and approval.
Apart from automating engineering documents review and approval, transmittal management, Workflow feature can also be rolled-out to automate other corporate business processes in future like invoice approval, PO approval, claims reimbursement etc.